Value Management in Construction and Property

BRE 533 quantify Management in bodily structure and Property Final Report Propose breeding of The Hong Kong engineering science prep atomic number 18 University mannikin 8 Development 30 April 2010 Content Executive compact adit Background to the nurture way contract black market of the tax focusing store put up physical objects valuate prudence shop class objectives entropy con cast of charactersation Overview of presentations Q&A of the presentation break down Analysis physio analytic body harken of affairs of FCLU in operation(p) matrix steady plat Creativity Phase distinguish of brainstormed judgements to satisfy s pick stunned mathematical processs of FCLU Evaluation Phase Criteria for military rank of brainstormed ideas harken of P1, P2, P3 ideas weighted military rank proficiency Development Phase Action invention creation Phase Summary and finishing Reflective journals Appendices vermiform appendix A List of offices of ro le players accompaniment B shop class agenda Appendix C Photo of VM store Executive Summary As Phase 8 tuition of polytechnic institute University is course session actively. To ensure e re entirelyy s earth-closet buoyvassh antiquateders involve were accounted for, a unity twenty- four approximatelywhat hours harbor management leanshop was held at Polytechnic University Room W610 to debate the utilisation of campus, at nary(pre zero(prenominal)inal) 5 Wylie means. Representative of various provoke sorts, giving medication departments and s come acrossholders were present. The representatives were c arfully selected by due do work as the advantage of the foster management store is dependent upon the input of participants. The shop followed the Lawrence Miles go ab tabu which was giganticly accepted in foreign standards and every(prenominal) crowds, departments and stakeholders thus g superstar(a) finished in entirely in all(prenominal) major rejoins 1. Pre-workshop Phase foretellly entropy bod, 2. Workshop Phase function compend phase, creative thinking phase, evaluation phase and 3.Post workshop Phase reporting/ organic evolution phase to input brand-new ideas and line up out any un incumbent functions These three phases were worked by the police squad members in revise to achieve go cheer for bills for FCLU. The training face of the workshop comprised, in addition to the presentations by participants, a structured doubt and answer sitting and a useful epitome section, which identified twainscore atomic prove 18as or objectives to be idea set outd in relation to option 5 the first ranked option.The idea generation produced which netly were converted into a series of working lists. This allow in s level(p) picture nonations which represented stakeholders inevitably and were, by consensus, to be included as part of the earlier thought visualise. A preliminary judicial decision of haza rd associated with the forcing out was chthonicinterpreted following the harbor management process. This result form an introduction to a full risk assessment which ordain be done when a preferred frame is announced.The participants were salutary familiar with the issues surrounding the stock and this step has provided preliminary information for that later During the workshops, all participants apply expressed their ideas and all information ar recorded by dint of the interactive comfort management softw atomic number 18. To enhance sustainable schooling concept of whole develop out scheme, evaluation criteria were identified, defined and rated. These evaluation criteria were applied to all(prenominal) agreed resources and were rated on the plate of 1 -10.The idea generation stage of the job political program produced ideas for the refinement of sustainable role and were developed into fitment plans which be found in the body of the report. gateway 1. 1 Background to the value management cultivation The Phase 8 tuition is sourcely jut to be fit(p) at former pedigree Depot, northwest of the existing campus. The anticipated roleplay in date is at the end of 2012. Upon completion, the instruction go forth provide close to 25,600m2 net floor bea for implementation of the new schoolman carcass and new(prenominal) academic increment.However, upon completion of the pattern of Phase 8, the government would standardized to donate the lot no. 15 Wylie Path to the PolyU for working out of the campus. To belittle the occurrence of idle see, it is intended to relocate the Phase 8 outgrowth to no. 15 Wylie Path with additional facilities to ensure fully employ of the defeat small-arm. The middleman doyen of FCLU, requested to pick out a VM workshop for the instruct process of this new understand scheme to gain wider existence consultation. 1. 2 Function of the value management workshopThe workshop provides the veh icle for saving together the hosts, departments and key stakeholders in a assembly which * Maximizes their contri hardlyion * Draws on the combined noesis of people from a variety of disciplines * Takes advantage of stem dynamics, rather than relying on input from singulars in isolation and * Helps to bring into eyeshot the go out as a whole, rather than as a order of battle of independent elements. Therefore, the number of participants should be actively managed so as to not become unwieldy, musical composition maintaining a wide representative.The list of role of participant is attached in Appendix A. While the workshop should be honorable managed due to time constraint, an agenda is required and is enclosed in Appendix B. 1. 3 Project objectives The objectives of the stomach ar * Expansion of new campus to recognize with the new 3+3+4 academic system. * Avoid abortive picture due to relocation of Phase 8 development to no. 15 Wylie Path with additional facilitie s to brand name full use of the piece of discharge. * Facilitate green tress design. * Enhance the concept of sustainable development. reform the image/reputation of the university. * Minimize impact to the human race and adjoining community. 1. 4 value management workshop objectives The value management workshop objectives ar * To provide a forum to discuss the use of the impose no. 15 Wylie Path to achieve sustain susceptibility and value for bills. * To discuss the functions of FLCU in order to make adjustment to the former design of Phase 8 for posture at no. 15 Wylie Path. * To assure the additional facilities to be located in no. 15 Wylie Path apart from Phase 8 development. . 5 Workshop strategy The Workshop followed began in the five-stage Job Plan identified in determine Management Literature. knowledge stage The development bewilder workshop began in the room W610 at the PolyU campus where presentations and keynotes speeches provided information on various a spects of development. Analysis stage The rationale in arrears a rank Management study is that the functions under study are analyzed to determine whether they can be carried out more(prenominal) efficiently and cheaply without reducing either quality or performance.With the broad number of participants, analysis was not as rigorous as to determine the functions Over lunch in the staff canteen in the PolyU of the day of the workshop, we were set a lying-in of identifying key areas of impressiveness, which were then combined into a workshop-wide list. The necessary functions were determined through asking the participants what was of the essence(p) to them. This was carried out in a rolling approach. First, apiece participant was asked to think of the loady aspect, then discuss them amongst their squad and last promote them to the whole workshop.Later, a mixture of functions and evaluation markers end pointed in the whiteboard. The result was then utilize to direct the fictive thinking and evaluation sessions. creative stage The number and diversity of creative ideas that emerged from the workshop were satisfying, as to be expected from the value management process. Majority of the creative thinking process arrive run smoothly. Evaluation stage At the end of the creative thinking session, aggroups were asked to present their ideas. This allowed a certain amount of evaluation to take place before the presentation as aggroup ups exactly presented their better ideas.The notwithstanding evaluation and development of ideas in like mannerk place with all the participants in the workshop together. Development stage The workshop ended with an effect plan which set out tasks that were required for the ideas raised(a) in the workshop to be taken forward. This action plan is carry outn as an important step to change the workshop from a talking shop to one with a definable outcome. Information Phase Overview of presentations Presentations were carried out in the order of the following functions * Project design teams including architect, building services engineers, decorate architects, and so forth o present their roles, the available preliminary design, concept of their design and how their design can meet with the sustainable development goal and the new academic system. * Government departments including Buildings subdivision, Highways plane section, interior decoratorural work Department, etc. to present their roles, the current and necessary statutory requirements imposed on the ramble and the views in terms of government. * End users or think interested sorts including diametric faculties, student union, planning office, etc. o present their roles, their concerns of the go for, their subscribe tos and expectations from the project in view of the new academic system. * capability avowers including main director and subcontractors to present their roles, the anticipated planning of works and t heir expectations in terms of design, barbaric management and contractual arrangement. Some participants make use of the computer facilities to deliver their ideas/expectations through Microsoft Powerpoint slides man the majorities are presented via general speech and causal discussion.The case of the presentations is based on the context of the rearwardsground papers prepared by all participants. afterward the general introduction by the facilitator, speakers gave several(prenominal) presentations on the major issues surrounding the project. They were as follows Speaker Topic President bugger off to meet the need for providing the use of the land No. 15 Wylie Path to achieve sustainability and value for money. Consultant Architect check of permissible land use, deliver of preliminaries project design and type of contract procurement. Campus Planning policeman Introduce the preliminaries plan requirement. Associate dean of FCLU contri yetion of Associate Dean of FCLU sp eediness Management The importance of Facility Management Head of bovine spongiform encephalitis Sustainability development Head of CSE situation of Head of CSE Student nerve Role of Student Union Landscape Architect Project Manager Review of statutory requirement, deliver of preliminaries landscape design concept. Consultant Landscape Architect Review of statutory requirement, deliver of preliminaries landscape design concept. Building Services Consultant Self promotion heighten Safety Engineer The importance of Fire installation Quantity Surveyor Role of QS in the projectLands Department Land Use of Site Architectural Services Department Role of ASD on Public Building Projects Environmental resistance Department Potential Environmental Impacts and Mitigation Measures galvanising & Mechanical Services Department supervise the Quality and Workmanship of Lifts and Escalators and Administrate Registers of Registered Electrical Workers (REW) and declarers (REC) Buildings Depa rtment Statutory Standards of Buildings Contractor Time, Cost and Quality Construction Building Sub-contractor Sustainable Development and Value for Money Overview of PresentationsThe key points of the presentation listed in the table above are found as follows President President of PolyU presented the aim of this VM workshop and much(prenominal) approach is to meet the need for providing the use of the land No. 15 Wylie Path to achieve sustainability and value for money. The development phase lines how to relocate the Phase 8 development to no. 15 Wylie Path with additional facilities to make full use of the piece of land was briefly conducted. Also, background information some the project had been clearly presented during the VM workshop. The Phase 8 development is proceeding actively.It is certainly design to be located at former Livestock Depot, which is in the northwest of the existing campus. The anticipated move in date is at the end of 2012. However, upon completion of the design of Phase 8, the government would like to donate the lot no. 15 Wylie Path to the PolyU for expansion of the campus. So, intent to avoid abortive design, the Associate Dean of FCLU ( mental faculty of bodily structure and land use) suggested conducting VM workshop for the briefing process of this new project to gain wider world consultation. Consultant Architect Consultant Architect clarified the current land use of the land denoted from overnment and the mechanism of the land use change under current statutory requirement. He in like manner presented his preliminaries design of the project including the project scope and temper in accordance with the statutory outline regularize plan. Typical design considerations were in any case freshen uped by him and he in like manner further adopts various forms of efficiency efficient features- (a) piss-cooled chillers and evaporative cooling towers (b) carousel heat wheel for special stemma- progress toling units (c) Demand arrest of fresh air supply with carbon dioxide sensor (d) Occupancy and daylight sensors for lighting swear e) Light-emitting diode (LED) type exit signs and (f) Automatic lighting and ventilation control for lifts. Finally, the contract procurement by means of design and build contract was introduced. Campus Planning Officer Campus Planning Officer reviewed the necessaries of shuttle buses amid the old and new campus and introduced the overall project development time frame. They as well planned that the development shall provide approximately 25,600m2 GFA for general belief facilities including lecture theatres and classrooms, t distri simplyivelying and research laboratories, conference facilities, office accommodation and amenities facilities.Associate Dean of FCLU * Associate Dean of the Faculty is responsible for the promotion of whole-person development of undergraduates in the Faculty and is responsible for causa fields in relation to the development of undergr aduate curriculum, including general education, conversion to the 4-year normative degree, and outcome-based t separatelying and learning. * * As the president of HKIVM who initials the use of VM workshop in facilitating with over years dwells of being facilitator in VM workshop.Being a Certified Value Analysts (CVA) recognized by the UK IVM and also the certified facilitator (List A) in HKIVM, Associate Dean of the Faculty is used to be secretary, editor and vice president of HKIVM. Facility Management Facility Management is the process by which an organization integrates its people, work process and physical assets to officiate its strategical objectives. As a discipline, speediness management is the science and art of managing this integrative process from operational to strategic take aims for promoting the competitiveness of organizations.The HKIFM hence recognises Facility Management as both a process and a discipline. It also affirms the integrative approach adopted in Facility Management world-wide and promotes the synergy of put upive people and building/ asset management that can enhance a corporations competitiveness. In addition, HKIFM accords Facility Management to the toweringest professional level whereby facility managers are instrumental in the strategic decision making of an organization. * * Head of mad cow disease As the head of BSE, they would introduce sustainability development.Sustainable development is a pattern of using choice that aims to meet human postulate while preserving the purlieu so that these needs can be met not further at the present, but also for future generations. Engineering plays a crucial role to the success of this new technologies and applications. The various aspects of sustainable design present to be considered which consists of enhanced of the physical environment, cipher conservation, visual and disagreement impacts, indoor environmental quality, water management, unscathed waste management , operation and tutelage.Energy conservation- There should be integration of architectural design to enhance energy efficiency. Building orientation and building envelope design, including sunshades and glazing should be considered to adopt the overall thermal transfer value and the overall energy approach. Energy consumption display panel can be used as educational facilities to promote awareness of building occupants. Visual and noise impacts- The cultural and heritage values of a building should be well considered in order to reduce the visual impact.The noise impact can also be reduced through building envelope design, readying of noise barriers and introduction of noise prevention measure, etc. Indoor environment quality- Natural ventilation is recommended to use and the indoor air quality can be maintained by specifying materials and results with low volatile organic merge e bang as well as by air sermon and filtration. The use of daylight should be maximized while visual privacy from outside is maintained. Both glare and light pollution should also be smirchd. Water management- Reduce, reuse and recycle can be applied.The use of low- campaign spray taps with sensor operation can reduce water consumption while being more hygienic. Development of biotechnology enables maximizing the recycle of greyish water by using micro-organisms. Recycled grey water can be reused for toilet flushing and irrigation of plants. Solid waste management- During the design stage, space should be allocated for the disposal of domestic waste from building occupants and allowed for sorting and storage. The use of prefabricated building mental synthesis system and the adoption of re-usable metal or fibreglass formwork are heavy to use.Operation and maintenance- As the design and reflection stages of a building is shorter than operation and maintenance stage, sustainable design can save a lot of uneconomic alterations and excessive consumption of energy during the sus tenance span of a building. A skilful example can be adequate metering for measurements and performance supervise of the building. Head of CSE As the Head of Department of Civil Services Engineering, they need to prepare a proposal to employ roughly outperform academic professions and different supporting staffs, budget, and others auxiliary facilities to our senior management for approval.And the important role is to implement PolyU Strategic Plan to proceed. * Head of Student Union The Students Union organizes a wide range of activities every year for its members. These include sports, recreational, academic and cultural functions, ranging from aquatic and athletic meets, students festivals, orientations to Open Days for the popular. Union representatives serve as members on a number of University committees, thus maintaining an effective link between the University Management and the student body. Consultant Landscape Architect / Project ManagerConsultant Landscape Archite ct clarified the military operation around the preparing of master landscape plan compliance with statutory requirements. Typical landscape design considerations were also review by him and he also further adopts various forms of landscape design concept for D&B contractor to follow- 1. communal sky garden 2. Communal podium garden 3. Green plant at all floor balconies 4. Water feature fountain at the main entrance 5. Trees planting along the Boundary/Fence mole 6. Lawn at non-accessible public areaBuilding Service Consultant BSE Asiais in a position to offer the benefits of a strong local anesthetic base with a staff compliment of around 390 within the region together with the ability to support any major development inAsia with both specialiser engineering expertise and technology from an international forum through our group companies. Currently BSE Asia is activelyinvolved in various handsome scaleprojects located in Hong Kong, Mainland China, Philippines, Vietnam and the Mi ddle East. We have wide experience in most Asian countries.Our experts and engineers have been responsible for large number of landmark infrastructure and building projects throughout Asia. Our customers have been able to take full advantage of our comprehensive regional presence in the knowledge that this can be further supplemented by world class resources from our other world-wide offices. Our range of work sectors covers the whole field of the building environment for the design of large retail scheme, office building, private housing, factories andleisure facilities to the civil engineering of roads, railways, bridges, ports or parley systems.Our range of skills covers the whole patience of building and social systemfrom structural and building services design to the civil engineering and the design of environmental management programme ranging from contaminated identifys to noise and vibration control. * BSE Asia is confidentto prosperingly deliver engineering design an d implementation of the project due to our extensive experience and knowledge and inscrutable understanding of the local culture in Asia. * Fire Safety Engineer The reliable excitation security department system is very important to safety of the properties and the occupants in a building.The ardour services installations, including the cauterize spotting fire alarm and fire-fighting systems shall be designed to comply with the regulations of the Fire Services Department as a minimum. A sensitive but reliable early fire exemplification system and effective fire suppression system is very important to make sure that the fire is detected when it is still in its smolder stage, to put out or retard the development and spread of the fire and rotter when the fire is still its early stage.On the other hand, the fire detection and alarm system shall be accurate as not to result in high volume of false alarms thus causing indefensible panic and serious disturbance to the tenants. T he fire alarm system shall be fully interfaced with other building services installations, including galvanic, mechanical ventilation and smoke control, requirement announcement, and lift installations, etc. such that the entire services installations will operate as an integrated system in response to the emergency situation.The fire services installation equipment including fire detection, fire alarm and fire fighting system shall be designed to comply with the regulations according to Fire Services Department requirement. Quantity Surveyor Quantity Surveyor introduced their roles in the project and the important of bell planning for project development. Lands Department Lands Department (LD) presented the administrative influences and applicable regulations on land use. LD reminds the VM workshop members that the requirements of planning application under share 16 of the Town Planning ordination.LD expressed that she would give corresponding feedback from their head about the issue of land use. They would lease out detail assessment on review, consideration and approval for lease modification. If necessary, LD will incorporate other departments such as Buildings Department and Architectural Services Department for firmness of purpose relevant proficient foul issues Environmental Protection Department Environmental Protection Department (EPD) presented their role on preparing plans, programmes and legislation for environmental protection and overseeing the conduct of studies, investigation and surveys.They liaison with other government departments, educational and professional institutes, public organizations (such as District Councils) and other private sectors on environmental protection task. EPD concerns the construction target environmental and sustainability issue of the Project. Their concern as tell follows 1. Noise Impact & management 2. Air quality impact 3. elope management 4. Green and Sustainable Buildings 5. Green Procurement and S upply kitchen stove Environmental Management 6. Avoid & Reduce Waste in construction site Electrical and Mechanical Services DepartmentRegarding to the PolyU Phase 8 Development, Electrical and Mechanical Services Department (EMSD) would monitor the quality and workmanship of the lifts and escalators to be installed in the project, by certification system of Lift and Escalator Engineers and worker, providing adviser services of life safety and approving the use of lifts and escalators. EMSD administrate registers of registered electrical workers (REW) and contractors (REC) and monitor their performance. They remind the Contractor shall employ REW and REC to carry out any electrical works in the Project.EMSD reminds all VM workshop members that all the heady electrical installation shall be in accordance with the Code of blueprint for the Electricity (Wiring) Regulation, published by our department. The electrical system shall be registered in the department by form WR1 signed by REW. They would also carry out spot check to these registered electrical systems. During the operation stage, EMSD would perform checking and warrantee of Periodic Test Certificate and inspecting fixed electrical installations in the building.Buildings Department Buildings Department (BD) presented their responsibilities in the workshop is to provide expertise to ensure all proposals for the expansion of Phase 8 Development will meet with all statutory standards, safety and other requirements. In case of any infract of statutory provisions and missing of relevant documents are identified, proposals will be provided for the project team and other stakeholders allowing revision of design in the initial stage.On the other side, BD expressed the progress of the project. The original layout and design of Phase 8 development is upon completion, all plans are ready to submit for approval by Buildings Department. They are then to advise the project team any predictable objections will be raised by other Government Departments regarding the original design and suggest how to re-layout or revise the design not to infract any statutory requirements and in full compliance of Building Ordinance for the expansion development proposal.BD expects that their advice can probably help the project team to minimize the time spending on checking with the compliance of Building Regulations so as to speed up the whole project not only in initial stage but also the construction stage as well as the whole process. Contractor One of the voltage contractors, Hong Kong First Class Contractor Limited (HKFC), presented their staff arrangement, time, make up, quality, safety and environment management and site layout planning in this phase.HKFC will allocate sufficient competent personnel at head office and site for maintaining the standard of works on site and co-ordination with project stakeholders including customers, advisers and sub-contractors. HKFC provided a proposed maste r plan of the project. They shall begin the project commencing from the date for procession in April 2009 and complete the project by March 2012. Based on the tender documents provided by the consultant amount surveyor, HKFC estimated the tender price is HKD 1,128 million for this projectHKFC expressed that they would adopt ISO 9001 and ISO 14000 international management systems for this project to achieve client requirements and statutory standards. HKFC presented their safety plan for this project specifying that two potential safety risks are identified deep excavation and finishing works at external palisades. They have taken positive actions to reduce the impacts of those risks including provision of temporary scaffolding and monitoring system. For site layout planning, HKFC pointed out that the site area is sufficient large to locate all facilities.Building Sub-contractor The building sub-contractor, A & G Building Construction Ltd. (A&G), attended this VM workshop and exp ressed views on this project in respect of waste reduction, buildability enhancement, project procurement system improvement and construction innovation. A&G recommends several solutions on above issues. For waste reduction, they suggested to cypher the occupations in three aspects design, site management and procurement manner. For buildability enhancement, they recommended to improve the design and site operations.Questions Raised as a Consequence of the information Phase Following the presentation, the VM workshop participants, had the probability to ask the relevant questions through a structured process. As the presentations of all participants were able to express the concern and important issues of the project, thither were no questions raised on the presentations. There was only one debate when end users group presented their ideas on drainage system, the secretary of the workshop had posed a oppugn on the feasible of such idea.The question was satisfactorily solved thro ugh the facilitator stimulation and discussion between parties. Function Analysis Phase During the workshop, we intentional the concept of function analysis and its use at the strategic briefing stage of a project to derive the projects delegacy through function diagramming. One of the objectives of the use of function analysis at the strategic briefing stage is to lay the foundation for the best value for money solutions to the project puzzles.The function analysis proficiency relies upon the discovery of all relevant information through the issue analysis and the structuring of that information in a way that plys to the recognition of the primary objective of the project. There are three steps to the construction of a function diagram 1) contemporaries OF FUNCTIONS A function is the limited purpose or intended use for a product, it is the characteristic that makes it work, sell, generate revenue, or meet requirements (DellIsola,1982).The generation of functions starts with t he facilitator spark advance the teams to creatively explore the functions required by the project. These functions may be high order executive functions or relatively low order wants. on the whole functions are explored as an active verb plus a descriptive noun, and are recorded on sticky notes and scattered randomly across the wall mounted white board.. The facilitator was continually prompt the teams to generate functions by referring back to the information from the issue analysis, timeline and REDReSS. A typical list of creatively explored functions is shown in Table A ) SORTING OF FUNCTIONS / CONSTRUCTING PROJECT FUNCTION -PRIORITY MATRIX After the completion of the brainstorm session, the teams are invited to sort the notes into the more organized form by putting the highest order needs into the top right hand corner of the white board and the lower order wants into the bottom go away hand corner. Needs are the fundamental requirements that the project must feature to serve the clients basic intentions and wants are the embellishments which it would be exquisite to have but are not necessarily needed.The project function priority matrix is constructed from responses gleaned from each sticky notes function as to whether that function is technical or strategic and whether it constitutes a need or a want. The note is transferred to the book box in the matrix where its position is reproducible relative to the other function in the box (Table B). The higher priorities are listed at the top of the respective boxes. It should be accented to the team that this procedure is an iterative process and one of our team member was entitled to move a previously ordered sticky note.Although this activity sounds confrontational but there was disagreement to occur and the correct ordering of all the functions were achieved. dining table A TYPICAL LIST OF CREATIVELY EXPLORED FUNCTIONS FOR THE PHASE 8 education 3) CONSTRUCTION OF FUNCTION DIAGRAM A strategic or node oriented disruptive diagram is constructed by focusing on the strategic needs and wants The highest order needs tend to form the mission of the project with supporting functions being positioned to the right. The strategic wants tend to be positioned below the center line of the mission statement.The mission statement will require to be leger crafted to make it read as a flowing statement. It is important to have unanimous team agreement that the statement truly reflects the mission of the project, the mission at this stage does not necessarily imply a building. defer B A PROJECT FUNCTION PRIORITY MATRIX identify the Function Analysis and how to use this technique? Function analysis as used here is the process of analyzing the usable, rather than the physical, characteristics of a system. A function may be stated in the form verb,noun.It is an action upon something. tucker out food, go to work, and cash paycheck are very important functions in the life of most of us. Ak iyama (1991) notes that .. The aim of function analysis is to reveal each of these actions and thus identify the nature of the products and services to which they belong. All products and services are endowed by their creators with certain purposes. Function analysis reveals the intentions or purposes behind the creation of a product or service and thereby identifies the nature of that product or service.Although products and services exist as physical objects or systems, they are not created out of nothing. They are preceded by an idea a concept which is the fanny of their creation. Function analysis identifies the nature of products and services by revealing these concepts. Having determined the nature of an object, one can then create mentally umpteen physical realizations which serve the purpose and choose the realization with the best value. In this manner breakthroughs are designed.Functional decomposition is the process of asking how for each higher level function to der ive lower level functions. Functional composition is the process of asking why for each lower level function to derive higher level functions. The result is a tree diagram or systematic diagram of functions which fall under some ultimate top level function. Function analysis is also a primary tool for quality function deployment, requirements engineering, and value engineering. Function Analysis corpse Technique Function Analysis System Technique is an evolution of the value analysis process.FAST permits people with different technical backgrounds to efficaciously communicate and crack issues that require multi-disciplined considerations. FAST builds upon Value Analysis by linking the simply expressed, verb-noun functions to describe complex systems. FAST is not an end product or result, but rather a beginning. It describes the item or system under study and causes the team to think through the functions that the item or system performs, forming the basis for a wide variety of su bsequent approaches and analysis techniques.FAST contributes significantly to perchance the most important phase of value engineering function analysis. FAST is a creative stimulus to explore innovative avenues for performing functions. The FAST diagram is an excellent communications vehicle. apply the verb-noun rules in function analysis creates a common language, crossing all disciplines and technologies. It allows multidiscipline team members to contribute as and communicate with one another while addressing the problem objectively without solidus or preconceived conclusions.With FAST, there are no right or wrong diagrams or result. The problem should be structured until the product development team members are satisfied that the real problem is identified. After agreeing on the problem statement, the single most important output of the multi-disciplined team engage in developing a FAST diagram is consensus. Since the team has been aerated with the responsibility of re firmn ess the assigned problem, it is their interpretation of the FAST diagram that reflects the problem statement thats important.The team members must discuss and reconfigure the FAST diagram until consensus is reached and all participating team members are satisfied that their concerns are expressed in the diagram. Once consensus has been achieved, the FAST diagram is complete and the team can move on to the next creative phase. The importance of the FAST approach is that it diagrammatically displays function dependencies and creates a process to study function links while exploring options to develop better systems. Value analysis and its more robust cousin, Function Analysis System Technique, are important analysis tools.These methodologies lead to improved product designs and lower make ups by Providing a method of communication within a product development team and achieving team consensus Facilitating flexibility in thinking and exploring multiple concepts Focusing on essent ial functions to conform to product requirements Identifying high cost functions to explore improvements The strategic fast diagram for development of POLYU phase 8 development Creativity Phase The purpose of the Creative Phase is to develop a large number of ideas for alternative ways to perform each function selected for further study.The two approaches to solving a problem are uninflected and creative. In the analytical approach, the problem is stated exactly and a direct, step-by-step approach to the solution is taken. An analytical problem is one that frequently has only one solution that will work. The creative approach is an idea-producing process specifically intended to generate a number of solutions, each of which solves the problem at hand. All solutions could work, but one is better than the others it is the optimal solution among those available.Once a list of potential solutions is generated, find the best value solution is an analytical process. Creative problem- solving techniques are an all important(p) ingredient of effective VE. By using the expertise and experience of the study team members, some new ideas will be developed. The synergistic effect of combining the expertise and experience of all team members will lead to a far greater number of possibilities. The subsections that follow describe the activities in the Creative Phase. Once the value study determines the frame, creativity process begins.When a team is present, high-performing team processes are in full affect by now. We unremarkably use at least four creativity techniques. deuce brief ones actually occur during the information phase. Two very extensive ones occur during this phase. In the creative phase the value management team put forward suggestions to answer the functions which have been selected for study. There are a number of creative techniques, for example cerebrate, the Gordon technique, the synaptic technique and many more. The main features as below * ? Purp ose and need * ? Managing divergent thinking * ? think techniques * ? Unrestricted idea generation * ? Large quantity of ideas is the goal * ? Suspending head until the The team develops a broad array of ideas that provide a wide variety of affirmable alternative ways to perform the function(s) to improve the value of the project. After the FAST diagram and/or cost vexs have been completed, the VE group should begin to generate ideas for each of the poor value basic functions. The objective of brainstorming is to generate as many ideas as possible that could conceivably be developed into alternatives to the original concept.The typical brainstorming session consists of the VE police squad spontaneously producing ideas think to the performance of the required function. The Facilitators role during brainstorming is to encourage creative, divergent thinking by the team members. This may be especially critical when the team members, who have been selected for specialized technical expertise, have difficulty considering innovative or unique technical applications. The team drawing card must enforce the need to defer idea on ideas until as many as possible are generated. Every idea must be recorded for future evaluation, even those which initially seem absurd.Generate choice Ideas In this phase of the study, it is important to generate a free flow of thoughts and ideas for alternative ways to perform the functions selected for study, not how to design a product or service. While creativity tools are available for problem-solving situations, no specific combination of techniques is prescribed for all VE efforts, nor is the degree to which they should be used predetermined. The natural selection of specific techniques and the depth to which they are used is primarily a matter of judgment and varies according to the complexity of the subject under study.The following describes some idea-generation techniques commonly used in the VE context a) think. Brainstorm ing is a free-association technique groups use to solve specific problems by recording ideas individualists in the group spontaneously contribute. Brainstorming is primarily based on the premise that one idea suggests others, and these suggest others, and so on. Brainstorming could be done by an individual, but experience has shown that a group can generate more ideas collectively than the same number of persons thinking individually.Spelling has suggested combining group and individual brainstorming. He found that after the group brainstorming process was complete, individual brainstorming can generate additional ideas of comparable quality. There are various rules which apply to the management of a brainstorming session of which the two most important are firstly, no criticism of any suggestion by word, tone of component part, shrug of shoulders or any other method of indicating rejection is allowed. Secondly, the bore is one of generating as many suggestions as possible. The equitable suggestions will be randomly scattered amongst all suggestions. In workshop has indicated that in any sample, the number of good suggestions remains fairly constant as proportion of wild suggestions, so the more suggestions that there are, the more good suggestions will be obtained. ) All suggestions are recorded and none are rejected on the grounds of apparent irrelevance. b) Gordon Technique. The Gordon technique is closely related to brainstorming. The of import difference is that no one except the group attraction knows the exact nature of the problem under consideration. This difference helps avoid ill-timed ending of the session or egocentric involvement.A participant may sack to produce additional ideas or devote energy only to argue an idea if convinced that one of the already proposed ideas is the best solution to the problem. It is more difficult to select a topic for such a session than for a brainstorming session. The subject must be closely related to the problem at hand, but its exact nature must not be revealed until the discussion is concluded. c) Checklist. This technique generates ideas by comparing a logical list of categories with the problem or subject under consideration. Checklists range in type from the specialized to the extremely generalized. ) Morphological Analysis. Morphological analysis is a structured, comprehensive system for methodically relating problem elements to develop new solutions. In this approach, the problem is defined in terms of its dimensions or parameters, and a model is developed to visualize every possible solution. Problems with too many parameters cursorily become intractable. e) Attribute Listing. This approach lists all the various characteristics of a subject first and then measures the impact of changes. By so doing, new combinations of characteristics (attributes) that will better fulfill some existing need may be determined. ) Input-Output Technique. The input-output technique (1) establis hes output, (2) establishes input as the starting point, and (3) varies combinations of input/output until an optimal mix is achieved. In the creative thinking stage, the workshop participants are change integrity into groups, each of which is asked to resolve issues identified in the information stage. The spokespersons of each group are then asked to present the findings from their group to all study participants so that further ideas can be created from the other participants.All ideas are welcome, as even those which are seemingly unsuitable, may spark the creative thinking process. Using focused creative lateral thinking process, list, for the select functions, the numerous alternative ideas or options for performing existing or proposed functions. A large quantity of ideas should be generated and recorded at this stage, without ant stoppages for judgment or criticism. Brainstorming is a creativity technique extensively used in value management and much can be found written a bout it in value management literature.Essentially a brainstorming session is a short-term intensive group exercise, where a team of individuals will generate as many ideas as possible for risk events that may adversely affect the project. In a sense, this may be termed negative brainstorming as the team of individuals is trying to determine all the things that may go wrong with the project i. e. the downside risks, as compared with more conventional value management brainstorming where the team is trying to generate ideas for fulfilling functions.Evalution phase The main tasks in this phase inculdie setting up criteria, evaluating and selecting alternatives generated during the creativity phase. Various models and techniquees, such as, cost models, energy models, LCC models and encumbranceed evaluation technique may used during this phase. n this phase, the question what does each alternative cost and how does it perform? Will be answered. Evalution of Ideas Generated Screening Id eas into Categories -Realistically possble (P1) -Remolely possible (P2) -Fantasy (P3)Weighted Evaluation Technique is relevant in Value Mznagement, and particularly value management exercises in situations where a decision needs to be made in selecting an option from a number of competing options where the best option is not immediately identifiable. The first stage in the free weight and scoring methodology is to determine the criteria by which the options are to be judged. In selecting criteria it is important not to select criteria which are highly correlated, for example, when judging between floor finishes , we should not includ criteria such as ease of cleaning with cost of cleaning since the two are highly correlated.For example, when considering internal partitions setiing upbetween the different spaces, a number of options are suggested. In determining the criteria for judging the optons the following are agreed. * The ability of demountable. * Good noise attenuation. * At tractive finish. * energy to conceal services. * Ability to support fittings and fixturees. * Cost. * Reliability of supply over a period of years. A paiired comparison exercise is then held to determine the weighting to be tending(p) to each attribute as shown in the Figure A. The weights are carried forward to the scoring matrix and entered under their respective attributes Figure B.The scoring exercise then determines how well option meets the attributes based on a scale of 1 to 5. These score are entered in the top left triangle in each cell of the matrix. The score is multiplied by the weight in each cell and the amount entered in the bottom right triangle. all amouts are summed for each option and the total entered. Based upon the decisions taken by the team a traditional stud and plastered blockwork a close scond. the proprietary partitins did not score well in the exercise and this may require a second look.Indeed a sensitivity analysis should take place by changeing some of weights and some of scores to see the impact. In the exercise below the team gave a high weight to sound attenuation against which some of the proprietary partitions scored poorly. In the evaluation process,the weighted evaluation technique is used to more formally organize the process. Weighted evaluation ensures optimm decisions. good decisions are made by placing the proper emphasis on all criteria. During evaluation, it is impotant to discuss and weigh the following areas * Needs Vs desires alpha Vs Unimportant * formula tradeoffs Vs requireed function. On the other hand, the Value of the weighted evaluation technique are * Information / Knowledge sharing * Consensus building * physical body of criteria and options Limitatons of the weighted evaluation technique are * May be very time consuming * Consistency in the process * Use of other methods such as Analytical Herarchy Process (AHP) may be the possible ways of mitigating the limitations. Since the optimum time to co nduct a value review is after the preliminary submittal stage and before working drawng are started.The principal reasons for reistance to changes recommended by VM studies are lack of understanding of VM. On the contrary, VM is designed to be an additional technique for economy and for promoting greater cost effectiveness, but there always generally lack of knowledge of the priniciples and application of VM in the construction area. To overcome the limitations, initially, it was recognized that the preferred place to do VM was during the design phase. Next, all the available information, including cost data, was gathered. Finally, a VM study team wass assembled.The team chequered the cost estimate, and then conducted the information and speculative phases of the job plan. The obective was to verify cost and to develop a list of ideas of probable savings without expending too much time and money. Development Phase When completed the above four stages (Information, Financial analysi s, Creativity and Evaluation phases ) then we will reach a critical phase is Development phase. Because the main task of this phase is included investigate selected alternatives in depth, developing them into written recommendation for mplementation and establishing an action plan with action to be taken and present responsible. This stage is not only to let our client to know all technical and economical evaluation. We should also consideration of the probability and operability of successful implementation, such as availability of lying-in and materials, capability of building contractor and his sub-contractors. During this stage, we should only tight monitoring the job progress and also periodically review the progress to make the project can reach the optimal result and include clients requirement and expectation.Action Plan Upon completion of VM shop, ideas and suggestions have been sought from the VM team members regarding to the development of this Phase 8 Land No. 15 Wylie Path Project. To quicken the fore coming preliminary design of the projects, an action plan has worked out. We trust this action plan can be utilized as a guideline for the members to carry out follow-up action and also presented as a clear list for subsequent counter-parts to undertake the detail design and even giving indications and advices for future construction works. Item Action interpretation Environment Issue Liaise with BEAM and seek their advice for the building design 2 study the feasibility of planting more trees around the development 3 Consult from the designer about the natural night design 4 Investigate the feasibility of using recycle construction materials 5 incite the use of modular building designs and precasting of building components 6 Encourage the use of lean construction the use of lean construction design such as using thinner walls 7 Prompt good handling of raw materials during construction 8 Advise the designer to use of automatic-switching syst em for air-conditioning and lighting devices. 9 Consult from environmental specialist to minimize the noise during construction 10 Undertake tree survey to deliver the existing trees as many as possible. Avoid tree felling. superior general Recommendation 11 Assess Traffic impact to the public during construction 12 Encourage better offer service to the new development 13 Incorporate more amenities area to the campus 14 modify the accessibility of the location. Liaise with relevant public transport company. 15 Investigate whether hair cutting service to be established inside campus 16 Equip with better wi-fi service 17 Investigate the feasibility of school bus service 18 Incorporate with wide diversify cater service 19 Plan for more hall bed 20 Encourage with more activities rooms 21 Consider planning for better IT equipment in the campus 22 Investigate the possibility of introducing beauty workshop for the young woman student 23 Consider planning for an equipped fitness ce ntre 24 Encourage students to participant more extracurricular activities in this campusPresentation Phase During our presentation phase on 10 April 2010, Dr. Fan technical foul Director of the Hong Kong Institute of Value Management had been invited as our group facilitator and he had also given some critical idea. During the presentation phase, we have divided into four small groups and each person should also show their name and party involved, such as Clients representative, construction team members, professional consultant, users departments and relevant government departments etc.During the presentation phase, each parties had been introduce their contribution on the VM workshop and some members also raise-up some questions when they have queries, and the concerned members will explain his/her opinion and we want to solve all queries on the workshop or change proposal usually include a statement of the follow-up procedure which are necessary to ensure the implementation We found that be a competent value management specialist is not easy but it is valuable to find a VM specialist to hold a meeting, especially in some large construction project.During the presentation phase, we had learnt that the subject aims to all student that he/she should be able to use some value management methods more efficiently to hold the meeting, such as 1. To understand the value management methodology 2. To use value management tools/techniques such as functional analysis in workshop 3. To organize and manage value management workshop in different phase of a project life cycle 4. To exercise practical creativity skills and work with a team of stakeholder to arrive at innovative solution 5.To ensure value for money for project by applying value management in business and/or technical situations 6. To implement the value management methodology and technique in real-life projects. If we can follow all steps and apply suitable technique and lead the value management workshop then I confide that we can reach client requirements. Besides, Hong Kong government also support value management methodology apply in some large public project and this instruction also written on the technical flier 16/98 by Works Bureau in 1988 and technical circular 35/2002 by environment transportation and works place in 2002.Finally, if we want the value management workshop more effectively that a value management specialist must be a smart, full of tactic and fully understand the whole construction procedure then he/she can ensure to achieve value for money methodology and also fulfilled clients requirement. Summary and Conclusion With the help of Mr. Shen in the morning and Jacky in the afternoon, acting as the facilitator, the VM workshop was completed successfully in early of April.With a brief introduction, we had a clear idea of objectives for the project as well as the VM workshop. distinct phases such as information phase and function analysis phase were carried ou t during the workshop, some key features were learned from each phase. In the Information phase, a short brief was carried out by core team members (i. e. chairman, contractors, consultant, government bodies, etc. ). As such, team members could know more about the projects as well as different roles acted by team members.The main tasks in this phase including collection of historical cost data identifying clients needs, wants and requirements clarifying project givens and assumptions obtaining design standards as well as specifications having a thorough understanding of the project. In the functional analysis phase, the main tasks in this phase are to identify and classify functions and select elements for minute studies. Techniques such as Function Analysis, FAST Diagram, Function Hierarchy, Priority intercellular substance may be used during this phase. In our workshop, FAST Diagram and functional matrix were used to determine the function of the Phase 8 Development.Team members understood the use of FAST Diagram and selected suitable functions for further analysis. In the creativity phase, the main task in this phase is to generate a large number of alternative solutions for accomplishing basic functions required by the clients. This task is ordinarily supported by creativity stimulating techniques, such as Brainstorming, luxurious Technique, Synectics, Lateral Thinking. Alternative solutions to the selected functions were proposed in our workshop. Selections of score from 1 to 5 were elected through team members choices.In the evaluation phase, the main tasks in this phase include setting up criteria and evaluating and selecting alternatives generated during the creativity phase. Various models and techniques, such as, cost models, energy models, LCC models, and weighted evaluation technique may be used during this phase. In our workshop, WET is used for evaluation and 3 functions were chosen In the development phase, the main tasks include investigati ng selected alternatives in depth, developing them into written recommendations for implementation, and establishing an action plan with actions to be taken and persons responsible.This involves not only detailed technical and economic evaluation but also consideration of the probability and operability of successful implementation. Through the VM workshop, we can understand and be able to select appropriate projects for VM studies. Besides, we learn to manage critical success factors to ensure successful death penalty of VM studies. Furthermore, we can understand project under-performance and how VM can address this issue. The last but not the lease, we can know the benefits of VM applications in property and construction.The following are some benefits and advantages that could accrue to a development if VM is utilized It provides a forum for stakeholders worldwidely the team spirit is enhanced It provides an overall review of the project which many stakeholders previously ma y not have had access to It identifies constraints, issues and problems which force not otherwise be obvious or have been considered It provides an optimum value for money project with improved functionality It identifies any deficiencies, omissions or scanty items and any unnecessary costs Assists in crystallizing a clients brief Creates a large return for a nominal investment in the VM study. VM generally pays for itself Apart from the academic view points, many team members express their opinions during the last session in which a numbers pool of good ideas are inspired. Most of the team members agreed that many techniques for VM have been learnt in the VM workshop, and such outcomes are useful in the construction industries and also daily life. Some special opinions are also raised in this session such as keeping silence is equal to agree, voice out is more proactive in selecting score for functions.Besides, some members pointed out that in selecting the functions, there is no specific guideline or judgment in evaluating the score, making the score is not subjective. Reflective journals Fong, P. S. W. and Shen, Q. (2000), Is the Hong Kong construction industry ready for value management? International Journal of Project Management, 18, pp. 317-326. Grosvenor, R. (1997), Introduction to Value Management. Value Manager, 3(4), pp. 4-6. Hill and Bowen (1997), Sustainable construction principle and a framework for attainment. Construction Management and Economics, 15(3), pp. 223-239.SAVE International, Value Methodology Standard, The Value parliamentary law, 1998. http//www. value-eng. org/pdf_focs/monographs/vmstd. pdf Shen, Q. P. and Liu, G. W. (2004), Applications of value management in the construction industry in China. Engineering, Construction and Architectural Management, 11(1), pp. 9-19. The website of The Hong Kong Institute of Value Management http//www. hkivm. com. hk/ Ann T. W. Yu, Geoffrey Q. P. Shen, John Kelly and Kirsty Hunter. A H ow-To-Guide to Value instructing. The Hong Kong Polytechnis University and Glasgow Caledonian University 2006 VM in Hong Kong Research and Development Geoffery QP ShenBoddy, D. (2002) Managing Projects Building and Leading the team, Pearson Education, UK. BSI (2000) Value Management, BS EN 129732000 Dell Isola A. J. (1982) Value Engineering in the Construction industry, tertiary edition, Van Nostrand Reinhold Company, New Work Construction Industry Board (1997) Brief the team, Thomas Telford Publishing , London Gallupe, R. B. and Cooper, W. H. (1993) Brainstorming Electronically, Sloan Management Review, Fall pp. 27-36 General Condition of Contract for Building Work 2005 http//www. hkbeam. org. hk/fileLibrary/_BEAM%20Plus%20NB. pdf SAVE International (1998) Function Definition and AnalysisShen, Q. O. (1993) A knowledge-based structure for Implementing Value Management in the Design of office Building Thiry, M. (1997) Value Management Practice, PMI Publications, Philadelphia Appen dix A List of roles of participants NO. Student Name Student No. Party 1 CHAN Chun Ming 08585004g EMSD 2 CHAN Ho Man 08534329g SU 3 CHAN Wai Hung 08569551g Bldg sub-contractor 4 CHAN Wa